In just 5 minutes, let us show you what running a better photo booth business looks like
The system that 6,500 photo booth operators in 37 countries use to remember why they start this business in the first place. More time with family, more money for vacations, or just getting a chance to be their own boss. Somewhere along the way it became stressful, you got too busy without proper systems in place. BoothBook fixes this for you.
There is a better way to run a booth business. It's called BoothBook.
No card required · No transaction fees
This actually happened to us
The day before her wedding, a bride rang us and asked: "Are you even coming?"
We'd been running our photo booth company for just over a year. We were good at it. But we'd grown past what our inbox could handle, and a bride spent the night before her wedding wondering if we'd show up.
She wasn't being difficult. We'd gone quiet on her. Not because we didn't care, but because we were buried in everything else. That phone call is why BoothBook exists.
Built by operators who've taken that call. No card required.
Our story
We asked ourselves: how could we take the very best customer journey any of our customers has experienced, and make sure every customer experiences that same standard?
We got into photo booths for the same reasons you did. Events are fun, the money's decent, and being your own boss beats working for someone else.
Then it grew. And every new booking made the job worse, not better. More enquiries to answer. More quotes to type. More deposits to chase. More staff to ring round. We were delivering great events and quietly dropping everything around them.
The bride call was the moment we admitted it. Our service hadn't got worse because we cared less. It got worse because no human can hold a hundred bookings in their head.
So we took the best customer experience we'd ever delivered and turned it into a system that delivers it every single time, whether we're doing a hundred bookings or a thousand. That system became BoothBook. 6,500 operators in 37 countries now run on it.
No card required. Built by operators, not a software company.
If any of this sounds familiar, keep reading
Every one of these happened to us. Not to "operators like you". To us.
That phone call changed how we saw the business. We couldn't pretend the chaos was just part of being busy anymore. Enquiries were coming in through Facebook, Instagram, email, the website and WhatsApp, and if someone messaged while we were out running an event, there was a good chance they'd booked with someone else before we replied. Every quote took half an hour of working out travel, packages and extras, and half the time we never heard from them again.
Staffing was a constant negotiation. Someone was always playing football or had another event on, and we assumed everyone knew where they were going until the phone rang an hour before: "What's the postcode?" "Which booth am I taking?" We'd finish an event, send the gallery link, and completely forget to invoice the balance. Thousands of pounds sat unpaid, simply because we'd forgotten to ask for it. Clients kept asking the same questions: what time are you arriving, how do I pay, did you get the artwork. And every Thursday night came with that feeling that something had been forgotten.
So we asked ourselves how we could take our best ever customer service, and make sure every customer had the same. We built the system we needed. Now the enquiries, quotes, staffing, payments, client messages and weekend prep all happen in one place. The first booking that arrives while you're asleep, or mid-event, or at your kid's football match, is the moment you'll get it.
Stop running your business from memory.
Start Your Free TrialFree trial, no card. No transaction fees, ever.
"But I want to talk to every customer before they book"
This is a common statement rookie operators make before switching on online booking. It's a genuine concern, but it's usually because you haven't met a software like BoothBook before.
You're worried a booking will confirm when it can't be done
A booking can only confirm if it passes every check you'd have done yourself. Booth availability, staff availability, travel range, venue restrictions and date-based pricing all have to line up before the customer ever pays.
You don't want every customer to see your prices
That's where user segmentation comes in. Your wedding clients can see your prices and book online, removing most of your admin. Corporate clients are routed to a lead form at the website level so you can send a proposal instead.
And the world is changing, not every customer wants to talk to you.
- Booth available on this dateBooth 2 is free
- Staff available to cover it2 team members free
- Within your travel range42 miles, your max is 60
- Venue allowednot on your restricted list
- Date-based pricing appliedpeak Saturday rate
You set the rules once. Your booths, your team's availability, how far you'll travel, which venues you won't work with, what a peak Saturday costs versus a quiet Tuesday. After that, every booking that lands has already been checked against all of it. If it can't be done, it can't be booked.
That's why operators who were terrified of online booking end up wondering why they ever answered enquiries by hand.
Your rules, enforced automatically. Free trial, no card required.
The unfair advantage
The proposal is ready before you've even seen the lead
This one changed our business. We built proposal templates for specific event types, and even for individual venues. A lead comes in, we ask which venue, and BoothBook builds a bespoke proposal with that venue's details and the client's name already on it.
It's created the second the lead lands, then held back and sent during working hours, so it looks like we sat down and put it together by hand.
The client opens a proposal that already has their venue on it and thinks: these people know exactly what they're doing. Our close rate went through the roof. And because you can see when they've opened it, you know exactly when to follow up.
These aren't PDFs. They're interactive branded microsites with your photos, videos and package options. The client accepts, and the booking confirms itself.
Takes about 20 minutes. Wins bookings for years.
- 11:47pmLead arrives. Venue: The Old Barn
- 11:47pmProposal built automatically with the venue's details and the client's name
- Held back, because nobody sends proposals at midnight
- 9:15amProposal sent during working hours
- 9:32amOpened by the client. You get notified.
We won't make you run your business our way
Every booth company is different. Different packages, different pricing, different ways of doing things. Most platforms make you bend your business to fit their boxes and drop the bits that don't fit.
BoothBook adapts to you. Your booking flow, your packages, your pricing rules, your automations, set up the way you actually run things.
And your customers never see us. The booking pages, the proposals, the client portal, the contracts, the emails, all of it carries your brand on your own domain. As far as your clients are concerned, you built this. It looks like the kind of operation that charges what you want to charge.
"Will I have to change how I work?" No. If you can describe how you run things, BoothBook can be set up to match it.
Free trial, no card. Support teams in the UK and US help you get it right.
Two operators. Same engine. Their brand, not ours.
One system. The whole business.
Everything above is the headline act. This is the rest of what's included, on every plan, with unlimited bookings.
Digital contracts
Auto-generated from your template, personalised per booking, e-signed by the client.
Pre-event questionnaires
Event details gathered automatically before the day, not chased on the phone.
Review requests
Sent after every event, while the party's still fresh in their mind.
Upsell emails
Push extras like guest books, extra hours and prints, on autopilot.
Incomplete reservation capture
People who checked a date but didn't book stay on your radar.
Vehicle assignment
Booths, kit and vans assigned per event, so nothing gets double-booked.
Travel fees by mileage
Calculated automatically, charged consistently.
Tax by package and product
Set the rate on each package or product once, applied correctly everywhere.
Tips and gratuities
Let happy clients add one at checkout or after the event.
Financial reporting
See what the business is actually making, with QuickBooks and Xero integration.
Multi-brand and multi-location
Run more than one brand or territory from one account.
Full API
Connect anything else you use. No invite process, no gatekeeping.
The free trial is the full product. Nothing held back.
Operators run their whole business on this
I went from using Excel and sending loads of manual emails, to having the majority of my work automated for me.
It automates pretty much 90% of my admin work and has allowed me to expand much faster than my business plan called for.
It has improved the organisation of our bookings, how customers can book, and has directly increased our sales.
BoothBook was built inside a working photo booth company, ours, to fix the exact problems on this page. It now runs booth businesses in 37 countries, from one-booth weekend operations to multi-booth fleets with full teams.
No card required. No transaction fees, ever.
Set up in less time than one weekend of admin
- 01
Start your trial
No card needed. You're in straight away, with the full product.
- 02
Set it up your way
Your branding, your packages, your booking flow, your rules. Our UK and US support teams help you get it right.
- This is the moment03
Put your booking flow live on your own website
This is the moment everything changes. The first booking that arrives while you're asleep, or mid-event, or at your kid's football match, is the moment you'll get it.
Free trial, no card required.
Fair questions
Questions we haven't covered? Message us, an actual operator will answer.
Nobody should find out their booth company is struggling from a bride on the phone
You started this business for more time, more money, or just the chance to be your own boss. Somewhere along the way, the admin took over. It doesn't have to.
Start your free trial today. See what a week feels like when nothing depends on your memory.
No card required. No transaction fees, ever.